Professional Bookkeeping Services

Effective Date: January 1, 2026

Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or contact us. This may include:

• Personal identification information (name, email address, phone number)
• Business information and financial data
• Communication records and correspondence
• Usage data and service interactions

How We Use Your Information

We use the information we collect to:

• Provide and maintain our bookkeeping services
• Process transactions and manage your account
• Communicate with you about our services
• Comply with legal and regulatory requirements
• Improve our services and customer experience

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except as described in this policy. We may share information in the following circumstances:

• With your consent or at your direction
• To comply with legal obligations
• To protect our rights and prevent fraud
• With trusted service providers who assist us in operations

Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure.

Your Rights

You have the right to access, update, or delete your personal information. You may also opt out of certain communications from us. Contact us to exercise these rights.

Contact Us

If you have any questions about this Privacy Policy, please contact us at [email protected] or call +1 (713) 284-7629.

Effective Date: January 1, 2026

Acceptance of Terms

By accessing and using Prudent Books services, you accept and agree to be bound by the terms and provision of this agreement.

Service Description

Prudent Books provides professional bookkeeping, accounting, and financial management services including but not limited to:

• Monthly bookkeeping and financial record maintenance
• Payroll processing and tax preparation
• Financial analysis and reporting
• QuickBooks setup and training
• Audit support services

Client Responsibilities

Clients agree to:

• Provide accurate and complete financial information
• Respond promptly to requests for documentation
• Pay fees according to the agreed schedule
• Maintain confidentiality of login credentials
• Notify us immediately of any discrepancies

Payment Terms

Payment is due according to the terms specified in your service agreement. Late payments may result in service suspension and additional fees.

Confidentiality

We maintain strict confidentiality of all client information and financial data in accordance with professional accounting standards and applicable laws.

Limitation of Liability

Our liability is limited to the amount of fees paid for services. We are not liable for consequential damages or losses arising from the use of our services.

Termination

Either party may terminate services with 30 days written notice. Upon termination, all outstanding fees become immediately due.

Governing Law

These terms are governed by the laws of the State of Texas. Any disputes will be resolved in the courts of Houston, Texas.

Contact Information

For questions about these terms, contact us at [email protected] or +1 (713) 284-7629.

Effective Date: January 1, 2026

Professional Services Disclaimer

The information and services provided by Prudent Books are for general informational and bookkeeping purposes only. While we strive for accuracy, we make no warranties or representations about the completeness, accuracy, or reliability of any information.

No Attorney-Client Relationship

Prudent Books provides bookkeeping and accounting services only. We do not provide legal advice, and no attorney-client relationship is established through our services.

Tax Advice Limitations

While we provide tax preparation services, complex tax situations may require consultation with a certified public accountant or tax attorney. We recommend seeking additional professional advice for complex tax matters.

Accuracy of Information

The accuracy of our work depends largely on the completeness and accuracy of information provided by clients. We are not responsible for errors resulting from incomplete or inaccurate source documents.

Third-Party Services

We may recommend or integrate with third-party software and services. We are not responsible for the performance, availability, or security of third-party services.

Regulatory Compliance

While we follow generally accepted accounting principles and current tax regulations, laws and regulations change frequently. Clients are responsible for ensuring ongoing compliance with all applicable regulations.

Limitation of Warranties

Our services are provided "as is" without warranties of any kind, either express or implied, including but not limited to warranties of merchantability or fitness for a particular purpose.

Professional Standards

Our services are performed in accordance with generally accepted accounting principles and professional standards applicable to bookkeeping services.

Contact for Clarification

If you have questions about this disclaimer or need clarification about our services, please contact us at [email protected] or +1 (713) 284-7629.